What records should junior accounts staff maintain during the year?

General
1

I’m training our junior accounts staff. What records should they maintain during the year?

2

Quite a few, so it helps to keep a checklist.

  • Cash book, ledger, journal, bills, receipts and vouchers.
  • Project, donor, grant, corpus, application, investment and fixed-asset records.
  • TDS, borrowings, Accumulation and related-person records.
  • Separate books for commercial activity where required.

Source: Income-tax Rules, 2026 - rule 187.